Child Care COVID-19 Stability Fund

APPLICATIONS ARE NOW CLOSED.

Recognizing the pivotal role child care centers play in the re-opening of Baltimore City’s economy, the Mayor’s Office announced the Child Care COVID-19 Stability Fund. The program was established to supplement child care centers that, in many instances, already operate on thin profit margins and struggle to provide quality services given the requirement to maintain a safe environment and appropriately sized workforce for the safety of the children in their care during this global pandemic.

The City provided grant funding to child care providers located in Baltimore City of up to $20,000 for licensed child care centers and up to $7,000 for registered family child care homes to support costs including virtual learning expenses, personal protection equipment (PPE), payroll, supplies, rent, fixed debt payments, and other business-critical cash operating costs.

Applications for this fund will be accepted from October 1st through November 12th.  Please complete all fields, upload documents, and sign where required. To ensure completion, review the attached checklist prior to submission.  Contact stabilizechildcare@familyleague.org with questions or concerns.

Note: Only complete applications will be accepted for review and failure to submit a complete application including a copy of your current license may result in your application being declined.

Child Care COVID-19 Stability Fund Grantee Information Session

This virtual information session provides details and reporting requirements to grantees approved to receive awards as part of Baltimore City’s Child Care COVID-19 Stability Fund. In this session, we discuss:

Award Letters
Grant Agreements
Completing Final Expense Reports
Document Signing Process

For additional information, email stabilizechildcare@familyleague.org.

OVERVIEW

Family League of Baltimore has partnered with Mayor Bernard C. “Jack” Young and city officials to administer this grant program. This fund will supplement child care centers who often operate on thin profit margins and were financially injured by the COVID-19 global pandemic. Through this fund, child care providers may receive a grant up to $20,000 for licensed child care centers and up to $5,000 for registered family child care homes to support costs including virtual learning expenses, the purchase of personal protection equipment (PPE), payroll, supplies, rent, fixed debt payments, and other business-critical cash operating costs.

Applicants will need to complete the online application, providing a copy of their Maryland State Department of Education (MSDE) license; evidence of good standing with the State of Maryland, where applicable; and complete and submit a CARES Act Budget Template (click one to download: Excel spreadsheet or fillable PDF) detailing proposed funds use. To qualify for funds:

Provider must be able to certify (through completion of the application) that:
  • That they are a Baltimore City-based child care provider.
  • Childcare was operational on February 15, 2020.
  • That current economic uncertainty makes their grant application necessary to support the ongoing operations of your childcare.
  • If a child care center has received a loan through the Paycheck Protection Program (PPP), the provider must certify and potentially share documentation that they are not duplicating benefits. For example, providers cannot use the PPP loan for employee wages and use the Child Care COVID-19 Stability grant funds for the same purpose.
Child care must meet Maryland State Department of Education licensing and registration requirement for Child Care Centers and Family Child Care. License or registration documentation is required. According to the Maryland State Department of Education the types of child care are defined as:
  • Family Child Care – You may provide care for up to 8 children in your home
  • Large Family Child Care – You may care for up to 12 children in your home
  • Child Care Center – You may provide care in a facility outside of your home that is zoned to be used as a childcare center.  The number of children you serve is dependent upon the square footage of the building.
Childcare must complete a simple budget template detailing the intended use of funds.

 

 

In anticipation of questions regarding these funds, the following Key Points have been listed. This list will be updated as Family League receives additional information.

 

Can I start the application and then save and come back to it? 

No, applicants should be prepared to complete the application and upload the required documentation in one sitting. The application is designed to be user friendly and to require less than an hour to complete. 

Is this grant first come, first served? 

Yes, funds will be distributed until the full amount of available funding is expended. 

How long do I have to apply? What is the deadline for the application? 

The application period for the Child Care COVID-19 Stability Fund is Thursday, October 1, 2020 – Thursday, November 12, 2020.  

Will all who apply be awarded? 

As long as funds are available and all the requirements are met, applicants will be awarded. 

How are disbursement amounts determined? 

Grant award amounts are determined by the type of facility, the capacity of the center and budget submitted with your application: 

  • Family Child Care facilities are eligible for up to $7,000 
  • Child Care Center facilities serving 1-50 children are eligible for up to $30,000 
  • Child Care Center facilities serving 51-99 children are eligible for up to $40,000 
  • Child Care Center facilities serving 100+ children are eligible for up to $50,000 

Can Child Care Providers with multiple centers apply for grant funds for more than one site? 

Yes, owners with multiple centers may apply for up to three sites using one application. 

Will Child Care Providers be required to repay funds? 

No, these are grants made available through the CARES Act which was enacted to provide immediate assistance to individuals, families, and businesses affected by the COVID–19 emergency. 

Is this grant considered taxable income? 

No, this grant is not considered taxable income. 

What are eligible expenses for use of these grant funds? What expenses can I include on my budget form? 

Grant funds can support costs including virtual learning expenses, personal protection equipment (PPE), payroll, supplies, rent, fixed debt payments and other business critical cash operating costs that are necessary as a result of the COVID-19 emergency. An updated list will be provided as federal guidance is released. 

What are ineligible expenses? 

Grant funds cannot support costs such as building repairs and upgrades, loan payments, car payments, and car insurance payments. 

Can this funding be used to reimburse costs that have already been incurred due to the pandemic? 

Yes. Expenses must be incurred from March 15th, 2020 to December 30th, 2020. 

 

Am I disqualified from this grant if I applied for and received funds from the Paycheck Protection Program? 

You are eligible to apply for Child Care Stability funding if you received Paycheck Protection Program funds. However, the Child Care COVID 19 Stability Fund and the Paycheck Protection Program are made available through the CARES Act which was enacted to provide immediate assistance to individuals, families, and businesses affected by the COVID–19 emergency. Duplication of benefits is prohibited with federal funds. Applicants will need to certify (through completion of the application) that funds received from the Child Care COVID-19 Fund will be used in a different manner than the funds that were received from the Paycheck Protection Program. 

 

What is the “certificate of good standing”? What does it mean to have good standing with the state of Maryland? 

A certificate of good standing can be obtained hereHaving a “good standing,” means that all documents and fees required by law to be submitted to the Department have been received, and that no other government agency has notified the Department that the entity is delinquent in tax payments. If you do not have a certificate of good standing, by completing this application you are certifying that your child care business is currently good standing with the state of Maryland. 

 

How do I know my application has been received? 

Once you press submit on your application, you will receive a submission confirmation notification on that page. Additionally, you will receive an emailed copy of your application. Once you receive an emailed copy of your application, we have also received it. If you cannot find the email in your inbox, please be sure to check your spam and another ‘other’ folders.  

 

How do I know if there were any problems with my submission? 

Applications are being reviewed by a single source review process. If there are any questions about your application or your uploaded documents, you will be contacted directly within 48 hours of your submission. 

 

Where do I find the budget template? 

The budget template is provided at the top of the application as an Excel spreadsheet and a fillable PDF where it says … 
Your completed CARES Act Fund Budget Template (Download as an Excel spreadsheet, click here. To complete and then save a fillable PDF, click here.) 

 

I cannot upload my file. What do I do?  

In order to upload and attach your files to the application they must be submitted as follows: 

  

 Maryland State Department of Education (MSDE) license and Certificate of Good Standing must be saved as .pdf, .jpg, or .png files 

The budget file must be saved and submitted as an Excel, .jpg or .pdf file in order to upload. 

 

What is the turnaround time for response? 

Applications are being reviewed by a single source review process. Applicants will be notified, and funds will be disbursed by Christmas. 

 

I submitted application and need make a change or to amended/updated my budget, what do I do? 

If you need to make a change to your application, please email your requested changes and/or you updated budget from to stabilizechildcare@familyleague.org. 

 

What happens once the grant is over?  

Specific requirements will be included in your award notification. At a minimum, a final budget report will be requiredIt is strongly suggested that you save all receipts related to spending of your grant funds.  

 

If I cannot demonstrate via receipts that all funds have been spent by December 30th, do I have to return the unspent funds?  

An expense must be incurred by December 30th. If the expense was incurred by not due by December 30th, that is allowable. However, if the expense is incurred after December 30th or all funds were not spent/needed, those unspent funds would need to be returned to Family League.